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The Global Language of Business

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The Global Language of Business

What is a Supply Chain

GS1 US Help Center

GS1 US Rapid Record

Rapid Record is a GS1 US tool that supports FSMA 204  by helping organizations capture and manage Critical Tracking Events (CTEs).

It uses Global Trade Item Numbers (GTINs) and Global Location Numbers (GLNs) to enable accurate traceability of food products throughout the supply chain.

To get started, users must first obtain GTINs and/or GLNs. These identifiers can be licensed through the GS1 US Store. After licensing, users sign in to Data Hub to assign GTINs to products and GLNs to their company's locations. Rapid Record then uses this information to support record creation and product movement tracking.

Enabling Users in the Admin Settings of GS1 US Data Hub

  • From GS1 US Data Hub, navigate to My Account, then click on Data Hub Settings, then go to the Enterprise Settings tab

  • Click on Rapid Record Setup and navigate to Your Approved Users

  • Here you can click the +Add a User button to add a new user, the Edit button to modify an existing users details, or the Trash Can icon to  remove them

The is no limitation to the number of users you can have.

If a user doesn’t receive their invitation or deletes the text message before accepting the terms and conditions, you can remove them from the Your Approved Users and re-add them. Alternatively, they can text 1-833-364-5989 to re-engage with the tool. 

Visit the Add Users and Assign Roles article.

Setting Up My Data in the Admin Settings

Use the GTIN or GLN assigned to the specific product or location. If you're using GS1 US Data Hub, you can find you GTINs or GLNs under the "My Products & Barcodes" or "My Locations" tabs. 

To find a GTIN or GLN assigned by another organization, use GS1 US Data Hub View/Use Subscription or the GS1 Database.

For information on creating a GTIN using GS1 US Data Hub, visit the Create a Product article.

For information on creating a GLN using GS1 US Data Hub, visit the Add a Location article. 

  • From the Rapid Record Setup page, navigate to Your Products Lists 

  • To create a new list, enter the list name in the Create a New List box, then click +Create

  • Click Edit this List to open the Product List Shelf

  • Next, enter a GTIN in the field and click Add to List. If needed, you can modify the name of the product. Click Save Product List 

  • To remove a product, click the Trash Can icon

  • From the Rapid Record Setup page, navigate to Your Location Lists. You can create up to eight lists to organize your locations. These lists make it easier to find the correct location when using the Rapid Record SMS tool
  • To create a new list, enter the list name in the Create a New List field and select Create
  • Click Edit this List to open the Add Location shelf

  • Enter a GLN in the field and click Add to List. You can add up to 8 GLNs per list. If needed, modify the name of the location

  • To remove a location or location list, click the Trash Can icon 

  • From the Rapid Record Setup page, navigate to Your Units of Measure

  • In the Find a Unit of Measure search box you can search for the Unit of Measure you’re looking for, then click Add to List

  • To remove a Unit of Measure, click the Trash Can icon

Once a user completes a harvesting or cooling event, the record is sent to the email address on file. These records are not stored in GS1 US Data Hub.

To view or change the email address on file, follow these instructions:

  • From the Rapid Record Setup page, navigate to Your Record Delivery Settings 

  • Enter the email address where you would like to receive your event records and click Save. Only one email address can be entered. 

  • From the Rapid Record Setup page, click Launch Rapid Record Emulator

  • This opens a simulation showing how the SMS tool will appear for harvesters. Send “start” to initiate the tool

    Note: CSV Event records will not be generated by using the emulator.

Using the SMS Tool

Yes, click HERE to download a PDF copy of these FAQs.

Please reach out to the Administrator responsible for configuring the tool.

Send Start to 1-833-364-5989.

Changes cannot be made via the SMS tool. Please reach out to the Administrator responsible for configuring the tool.

Changes cannot be made via the SMS tool. Please reach out to the Administrator responsible for configuring the tool.

Changes cannot be made via the SMS tool. Please reach out to the Administrator responsible for configuring the tool.

A batch or lot number is a non-GS1 identifier for products made or processed under the same conditions during a specific time period. For your products batch/lot numbers, please contact your internal team.

A reference document is an internal business record, electronic or paper, that includes key data for a critical tracking event in the food supply chain. Acceptable forms include bills of lading, purchase orders, shipping notices, invoices, batch logs, field tags, and similar documents. For your reference document numbers, please contact your internal team. 

The harvesting record will be sent to the email your Administrator has listed. 

You are not able to resend the harvesting/cooling event record.

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