How to Edit and Update Product Information
Not all product fields can be edited after a product moves beyond Draft status. Some changes—such as to quantity, item contents, or primary brand—may require assigning a new GTIN based on GS1 GTIN Management Rules. Use the GTIN Decision Support Tool to confirm whether a change requires a new GTIN.
For a product in the Archived status, the only action you can take is to change the status back to In Use and then make specific changes, if needed.
Navigate to My Products & Barcodes
Click the blue GTIN hyperlink for the Product
Click the Edit Product button
Make your updates and save your changes
This table lists all of the details and provides guidance on whether they can be modified when the product is in either the PreMarket or In Use status.
While you can change either the Product Description or Brand Name for a product set to In Use, this is commonly done to correct a typographical error. You cannot change the Product Description to reflect a new product, per the GTIN Management Standard: "Any new product requires the assignment of a GTIN."
Similarly, based on the impact of the Brand Name change on your trading partners, you may want to consider assigning a new GTIN, per the GTIN Management Standard: "A change to the primary brand that appears on the trade item, requires assignment of a new GTIN."
| Field | PreMarket Status: Can field be changed? | In Use Status: Can field be changed? |
|---|---|---|
| GS1 Company Prefix | No | No |
| GTIN | No - but you can retract the GTIN | No |
| GTIN-12 (U.P.C.) or GTIN-13 (EAN) | No - but you can retract the GTIN | No |
| Industry | Yes | Yes |
| Packaging Level | No | No |
| Product Description | Yes | Yes* |
| Language (Product Description) | Yes | Yes |
| SKU | Yes | Yes |
| Brand Name | Yes | Yes* |
| Language (Brand Name) | Yes | Yes |
| Variable Measure? | No | No |
| Purchasable by Consumer? | Yes - unless a GTIN-14 is assigned | Yes - unless a GTIN-14 is assigned |
| For Shipping Purposes Only? | Yes - unless a GTIN-14 is assigned | Yes - unless a GTIN-14 is assigned |
| Item Contents | No - unless item is a "Mixed Case" | No - changing Item Contents requires a new GTIN |
| Quantity | Yes | No - changing Quantity of contents requires a new GTIN |
| Image URL | Yes | Yes |
| Target Markets | Yes | Yes |
| Global Product Classification | Yes | Yes |
| Net Content 1 Count | No | No - however, content can be entered if this field is blank |
| Net Content 1 Unit of Measure (UOM) | No | No - however, content can be entered if this field is blank |
| Net Content 2 Count Net Content 3 Count | No | No - however, content can be entered if this field is blank |
| Net Content 2 Unit of Measure (UOM) Net Content 3 Unit of Measure (UOM) | Yes | Yes |
| Product Description in Different Language | Yes | Yes |
| Brand Name in Different Language | Yes | Yes |
| Sub-Brand Name | Yes | Yes |
| Product Description-Short | Yes | Yes |
| Label Description | Yes | Yes |
| Dimensions - Height | Yes | Yes - up to 20% of the original value |
| Dimensions - Width | Yes | Yes - up to 20% of the original value |
| Dimensions - Depth | Yes | Yes - up to 20% of the original value |
| Weight - Net | Yes | No - however, content can be entered if the field is blank |
| Weight - Gross | No | Yes - up to 20% of the original value |
| Weight - Unit of Measure (UOM) | No | No - however, content can be entered if this field is blank |
GTIN Creation and Barcode Generation Guide:
